Consent to Our Privacy Policy 

Under data protection laws, we are required to provide you with certain information about who we are, how we process your personal data and for what purposes, and your rights in relation to your personal data. This information is provided in our privacy policy and it is important that you read that information.

 

By using this App, you consent to our processing of your personal data (including your name, contact details, financial and device information) as described in the policy

This includes:

  • Consent to processing Location Data
  • Consent to Processing Special Category Data including the following data:
  1. racial or ethnic origin;
  2. sexual orientation; and
  3. political opinions (specifically only if related to the societies you are a member of).

How you can withdraw consent

 

You may change your mind and withdraw consent at any time by deleting your account, but that will not affect the lawfulness of any processing carried out before you withdraw your consent.

 

Umii Privacy Policy

Welcome to the Umii Privacy Policy (the “Policy”).

We respect your privacy and are committed to protecting your personal data. This Policy will inform you as to how we look after your personal data when you use:

  • the Umii [version 1.0.3 and above] mobile application software (the “App”) [available on the Apple App Store and the Google Play Store], once you have downloaded the App onto your mobile telephone or handheld device (the “Device”); and 
  • any of the services accessible through the App (the “Services”) that are available on the App Site or other sites of ours (the “Services Sites”).

It is important that you read this Policy together with our Terms and Conditions of Use and our End User Licence Agreement (“EULA”).

By downloading and installing our App, you agree that we can collect, transfer, store, disclose and use your information as described in this Policy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. 

This App is not intended for children and we do not knowingly collect data relating to children. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

1. WHO WE ARE

We are the controller and are responsible for your personal data. We have appointed a data protection officer (“DPO”). If you have any questions about this Policy, please contact them using the following details:

  • Full name of legal entity: Umii Technologies LTD (CRN: 10839796)
  • Name or title of Data Privacy Manager: Horatio Palamountain
  • Email address: horatio@umii.app
  • Postal address: Hollinwood Business Centre, Albert Street, Oldham, England, OL8 3QL 

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues or other competent supervisory authority of an EU member state if the App is downloaded outside the UK.

2. THE DATA WE COLLECT ABOUT YOU.

When you download the App, we may collect, store, use and transfer certain information about you, such as: 

  • Identity Data: name, username, age, university of study, university course, photographs;
  • Contact Data: email address, telephone number;
  • Profile Data: includes username and passwords, interests, preferences, feedback and survey responses;
  • Usage Data: includes details of the App or visits to our website including, but not limited to, traffic data and other communications data, IP address, browser type, referring domain, pages visited, access times, mobile carrier, search terms, advertisements and interactions with us;
  • Marketing and Communications Data: includes your preferences in receiving marketing from us and our third parties and your communication preferences;
  • Location Data: includes your current location disclosed by GPS technology and Wifi access points;
  • Content Data: includes information stored on your mobile device and connected social media accounts, including friends’ lists, login information, photos, videos or other digital content, check-ins; 
  • Device and Technical Data: includes IP address, the type of mobile device you use, a unique device identifier, device model, your mobile operating system, MAC address, the type of mobile browser you use, time zone setting;
  • Financial Data: includes whether you have a student loan.

3. HOW WE USE YOUR PERSONAL DATA.

We will only use your personal data when the law allows us to do so. Most commonly we will use your personal data in the following circumstances:

  • Where you have consented before the processing.
  • Where we need to perform a contract we are about to enter or have entered with you.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.

We will only send you direct marketing communications by email or text if we have your consent. You have the right to withdraw that consent at any time by contacting us.

Purposes for which we will use your personal data

 

Purpose/activity Type of data Lawful basis for processing
To install the App and register you as a new App user Identity

Contact

Profile

Content

Device and Technical

Financial Data

Consent
To facilitate you with networking opportunities when using the App Profile

Identity

Consent
To keep records of complaints made by you about other users of the App and about you by other users of the App Identity

Profile

Contact

Necessary for our and your legitimate interests (to ensure user security and maintain user experience)
To verify your identity, prevent abuse of the App and to ensure safety and security Contact Necessary for our legitimate interests (to prevent fraud and to safeguard all users of the App)
To manage our relationship with you including notifying you of changes to the App and new offerings, providing support when you contact our Customer Support team Identity

Contact

Profile

Marketing and Communications

Consent

Performance of a contract with you

To keep records updated and to analyse how customers use our App and to troubleshoot problems)

Necessary to comply with legal obligations (to inform you of any changes to our terms and conditions)

To enable you to participate in a prize draw, competition or complete a survey Identity

Contact

Device

Profile

Marketing and Communications

Your consent

Performance of a contract with you

To analyse how customers use the App and to develop it and grow our business)

To administer and protect our business and the App including troubleshooting, data analysis and system testing Identity

Contact

Device

For running our business, provision of administration and IT services, network security.
To deliver content and advertisements to you, if any Identity

Contact

Device

Content

Profile

Usage

Marketing and Communications

Location 

To grow our business and allow users to see relevant advertisements.
To measure and analyse the effectiveness of the advertising we serve you Identity

Contact

Device

Content

Profile

Usage

Marketing and Communications

Location

To grow our business and allow users to see relevant advertisements.
To share data with universities listed below in “Disclosure of Information”  Identity

Contact

Device

Content

Profile

Usage

Marketing and Communications

To enable universities to understand its student demographic, with the ultimate aim of improving and promoting student wellbeing. 

For running our business, provision of administration and IT services, network security. 

To develop our App and grow our business

To monitor trends so we can improve the App Identity

Contact

Device

Content

Profile

Usage

Marketing and Communications

Location

Consent

Necessary for our legitimate interests (to develop our App and grow our business)

If you’ve told us that you have consented to receiving promotions from us, we will use your email address and phone number to send you information. You can withdraw this consent at any time by clicking “Unsubscribe” at the bottom of the emails you receive from us.

We use GPS technology and Wifi access points to determine your location. This information helps us identify your physical location and make it easier for you to interact with others using the App nearby. Location Consent

You can withdraw your consent at any time by disabling feature in your App privacy settings. 

Sharing data to third parties when you use a third party web client or application to access your account, for the monitoring of activity on the App and approval of content, to cooperate with legal obligations.  Identity

Contact

Profile

Consent

Necessary for compliance with legal obligations

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific App feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

It is not compulsory for you to provide any special categories of personal data about yourself, however you may opt to complete a questionnaire which captures special category personal data to be shared with universities on an anonymous basis. We do not require you to provide any information about criminal convictions and offences. However, we will seek to obtain your explicit consent when you register and create your profile if you wish to provide us with special categories of personal data at this stage. While you may provide this information to us, you are not required to provide this information. You may, however, provide this information during your use of the App. Where you do provide such sensitive data, you are explicitly consenting to our processing of your information. We do not recommend that you disclose this information to others when using the App. 

Additional Information

We may ask you to provide information as to why you use the app. This information may be shared with third parties for purposes relating to, for example, our partnerships with your university. The information shared will be anonymous.

We may also collect additional information in connection with your use of the App, for example, a university may want to know how many of their students start conversations with one another. This does not include messages exchanged between the App users. The information shared will also be anonymous.

Data Storage and Retention

We do not transfer your personal data outside the European Economic Area (“EEA”). 

Details of retention periods for different aspects of your personal data are available in our retention policy which you can request by contacting us.

Where you request that your profile is deleted via the app, it is immediately made unavailable and deleted within 30 days. Correspondence with our Customer Support team via info@umii.app will be retained for longer to allow us to deal with any subsequent queries you may have but will usually be deleted within 6 years if there are no queries.

In compliance with legal obligations, information such as IP addresses, mobile numbers and email addresses are retained for anti-fraud and anti-spam purposes for as long as they are relevant. 

In the event that you do not use the App for a period of one year then we will treat the account as expired and your personal data may be deleted.

We operate a UK-wide network of servers so that you can access the App while in the UK. 

Links

The App may contain links to and from websites and applications of our partner networks, affiliates and advertisers. We may keep track of how you interact with links available on the App. We may share aggregate click statistics such as how many times a particular link was clicked on.

Cookies

We use cookies and/or other tracking technologies to distinguish you from other users and to remember your preferences. This helps us to provide you with a good experience when you use the App and also allows us to improve the App. For detailed information on the cookies we use, the purposes for which we use them and how you can exercise your choices regarding our use of your cookies, see our cookie policy [LINK].

You may set your browser and mobile settings to block cookies if you do not want your usage to be stored. 

We use the following types of cookies:

Cookie Functions Cookie Purposes
Analytics and research We use Google Analytics to collect information about how visitors use the App. The information is anonymous and includes the number of visitors to the App, the location of visitors and the pages they have visited.
Performance Cookies are used to improve user experience and performance of the App

We will notify you of any material changes to our use of cookies.

DISCLOSURE OF INFORMATION

When you consent to providing us with your personal data, we will also ask you for your consent to share your personal data with the third parties set out below for the purposes set out in the table above:

  • External Third Parties: Service providers, professional advisers, HM Revenue and Customs, regulators and other authorities, market researchers, fraud prevention agencies, and our development agency;
  • Specific third parties:
    • Amplitude;
    • Nova (our development agency); and
    • Bristol UWE;
    • The University of Buckingham.
  • Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.

WHAT OTHERS MAY SEE ABOUT YOU.

When using Umii, you should assume that anything you post or submit on the App may be publicly-viewable and accessible, both by users of the App and non-users of the App. Access to the app is only available to users with an account and profile. However, users may take screenshots of any viewable information within the App and share this through external channels. 

 

DEACTIVATING YOUR ACCOUNT.

You may access or modify your information you provided at any time or permanently delete your account.`

After you have deactivated your account your profile will be deleted. We are not responsible for any information, pictures, comments, or other content that is deleted from our systems resulting from the deactivation of your account. If you have given third party applications or websites access to your personal information they may retain such information to the extent permitted under their terms of service or privacy policies.

Removed and deleted information may persist in backup copies for up to 30 days to enable restoration, but will not be available to others during this period.

CHANGES TO THIS POLICY.

We may revise this Privacy Policy from time to time. The most current version of the policy will govern our use of your information and will be available at Umii.app/privacy/. If we make a material change to this Policy, we will notify you via the App or email.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during our relationship with you.

SECURITY

All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password that enables you to access the App, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Once we have received your information, we will use strict procedures and security features to try to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way. We aggregate and anonymise your data when it is stored on AWS servers. In addition, we limit access to your personal data to those parties who are subject to confidentiality obligations and have a business need to know. 

We will collect and store personal data on your mobile device using application data caches and browser web storage (including HTML5) and other technology.

Ensure when using messenger and creating your profile, you do not submit any personal data that you do not want to be seen, collected or used by other users.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator when we are legally required to do so.

THIRD PARTY ACCOUNTS.

If you have registered with us using a third party social media platform, such as Facebook, your Umii profile may be connected to such third parties and your profile will be available to all users of Umii whether via our App or our partners’ websites. 

Please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services. Please check these policies before you submit any personal data to these websites or use these services. 

 

YOUR RIGHTS.

Under certain circumstances you have the following rights under data protection laws in relation to your personal data:

  1. Right to be informed: what personal data an organisation is processing and why (this notice).
  2. Right of access: you can receive a copy of the data we hold about you (also known as a “data subject access request”).
  3. Right of rectification: if the data held is inaccurate or incomplete, you have the right to have it corrected.
  4. Right to erasure: you have the right to have your data deleted where there is no good reason for us to process it. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
  5. Right to restrict processing: in limited circumstances, you have the right to request that processing is suspended but the data retained.
  6. Right to data portability: you can request a copy of your data in a machine-readable form to be transferred to you or a third party.
  7. Right to object: in certain circumstances (including where data is processed on the basis of legitimate interests or for the purposes of marketing) you may object to that processing.
  8. Right to withdraw consent: where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
  9. Rights related to automated decision making including profiling: Data subjects have the right not to be subject to automated decision-making, including profiling, which has legal or other significant effects on the data subject.

Effective date

This Privacy Policy was last updated on 14/08/2019.